Free Auto Repair Invoice Template (PDF)
Two ways to use this free auto repair invoice template: download the blank printable PDF and fill it in by hand, or use the generator below to produce a finished invoice or estimate with parts and labor lines and sales tax applied only to taxable items. No account, no watermark. Your data stays in your browser: nothing is sent to a server.
Blank auto repair invoice template
Printable US Letter PDF with shop and customer blocks, vehicle line (plate or VIN, make and model, mileage), 14 itemized parts and labor rows, subtotal, sales tax and total, plus a customer authorization line. Print a stack and fill them in by hand.
PDF, free, no sign-up
Or fill it in online: the invoice generator
Type your lines and download a finished PDF, ready to hand to the customer.
What an Auto Repair Invoice Template Should Include
A professional repair invoice protects you as much as it informs your customer. Make sure yours shows:
- Your shop identity: name, address, phone, email — and EIN if you invoice businesses;
- The customer and the vehicle: name, license plate or VIN, make and model, mileage at service;
- Itemized parts and labor: quantity and unit price for each line, not just a lump sum;
- Sales tax: applied to taxable lines at your local rate — rules on labor vary by state;
- A sequential number and the date, plus your payment terms.
Both the blank template and the generator above follow this structure: you only fill in your lines.
Beyond the Occasional Invoice
This generator is handy for an invoice now and then. But as volume grows, retyping everything gets expensive: no customer history, no payment tracking, invoice numbers to watch by hand.
MekaDesk keeps the same principle — simple and fast — and adds customer and vehicle records, the estimate → repair order → invoice pipeline, automatic numbering, email sending and payment tracking. It even works offline, and it's $14.99/month all included.
Frequently Asked Questions
Can I download a blank template?
Yes. The blank template button at the top of the page downloads a printable US Letter PDF: shop and customer blocks, vehicle line, 14 itemized rows, subtotal, sales tax and total, and a customer authorization line. Free, no watermark, no sign-up.
Is this invoice generator really free?
Yes. The PDF is generated entirely in your browser — no account, no watermark, and none of your data is sent to a server. Your shop details are only saved locally on your device.
Is labor taxable?
It depends on your state: in many states repair labor is exempt from sales tax while parts are taxable, in others both are taxed. Mark each line as taxable or not — the tax rate applies only to taxable lines. When in doubt, check your state's rules or ask your accountant.
Estimate or invoice — which one do I need?
An estimate is the written quote before the work — many states require one, plus the customer's authorization, before repairs begin. The invoice comes after the work is done. Switch the document type at the top of the form to produce either.
Invoicing every day? Stop retyping.
MekaDesk is shop management software for independent auto repair shops: customers, vehicles, estimates, repair orders, invoices, parts inventory. $14.99/month, 14-day free trial, no credit card.
Start for free